Privacy policy

1. WHO WE ARE

Orient Cigars is a luxury boutique cigars manufacturing company with its registered address located in Limassol, Cyprus and Geneva, Switzerland.

The terms “Orient Cigars  ”, “we”, “us”, and “our” refer to Orient Cigars  , in its capacity as controller of the personal data collected as part of your experience on our Site.

We are committed to respecting your privacy and safeguarding the confidentiality of your data. To ensure transparency, we have created this Privacy Policy to outline our practices and policies regarding the use of your personal information.

2. DEFINITIONS

Personal Data
Refers to any information relating to an identified or identifiable natural person, hereinafter referred to as the “data “.

Treatment
Any operation or set of operations that may or may not be performed using automated processes and applied to personal data or sets of personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission or otherwise making available, alignment or combination, restriction, erasure or destruction.

Data Controller
Refers to the natural or legal person, public authority, department, or other body which, alone or jointly with others, determines the purposes and means of processing.

Subcontractor
Refers to the natural or legal person, public authority, department, or other body that processes personal data on behalf of the controller.

3. PERSONAL DATA COLLECTED

All the personal data we collect is entered directly by you on our website or when you register with Orient Cigars.

3.1. DATA ENTERED BY YOU DURING YOUR EXPERIENCE ON OUR SITE

While browsing or when exchanging e-mails via a dedicated address, we may ask you to provide specific personal data, namely:

• your identity (title, first name, last name);
• your contact details (postal address, e-mail address, telephone numbers);
• the identity (title, first name, surname) and contact details (e-mail address) of the person accompanying you to the various events;
• any other information you may provide when you fill in a contact form or comment field.

When indicated as required, your personal data is essential for us to process your request, depending on the service requested. In the absence of this information, we may, for example, be unable to process your order or respond to your request.

3.2 COOKIES

We may collect data using cookies or similar technologies placed on your device. Some cookies are essential for the website’s proper functioning and for providing you with a pleasant browsing experience. When you access the Site, you will be prompted to accept or decline cookies, depending on their type.

Cookies from our partners: Google Analytics

4. PROCESSING OF PERSONAL DATA COLLECTED

The personal data we collect is processed electronically on the following legal bases:

• Where required by law, we have obtained your prior consent, which may be withdrawn at any time.
• Processing is necessary for us to comply with current regulations, particularly when you exercise your rights, as set out below.
• Processing is necessary for our legitimate interests, which are not overridden by any fundamental rights or interests concerning you.

Your data will be processed for the necessary duration to fulfill the purposes for which it was collected, to comply with legal and regulatory obligations, and to establish, exercise, or defend legal claims.

The data you provide about a third party accompanying you to events will only be stored if the third party consents to processing their personal data.

5. RECIPIENTS OF PERSONAL DATA COLLECTED

The data collected is likely to be communicated, to meet the needs for which they are collected, to the following persons:

• all authorized Orient Cigars   personnel (sales, administration, logistics, rum tourism, and IT departments);
• our subcontractor providing the payment solution and its authorized personnel;
• our service provider responsible for delivering the products ordered and its authorized personnel;
• where applicable, the relevant courts, mediators, chartered accountants, statutory auditors, lawyers, bailiffs, debt collection agencies, etc.;
• where applicable, third parties who are likely to deposit cookies;
• IT service providers who host and manage our systems, applications, and data storage.

No data is transmitted to any other third party.

No data is transferred outside the European Economic Area.

6. YOUR RIGHTS REGARDING YOUR DATA

Under the regulations, you have the right to access, rectify, delete, limit, request instructions concerning your data, and object on legitimate grounds.

You can exercise your rights by sending us an email to the following address: contact@orientcigars.com

If, after processing your request, you feel that your rights with regard to your personal data have not been respected, you may lodge a complaint with the Commission nationale de l’informatique et des libertés (CNIL).

7. SAFETY

We implement the means necessary to ensure the security and confidentiality of your data, and in particular, that the following technical and organizational measures are implemented and applied:

Orient Cigars staff who have access to your data have been made aware of the importance of personal data security. A user authentication system and an authorization system for persons authorized to access data have been set up.

All personal data processing is carried out within the European Economic Area. Data is stored on servers located in secure facilities designed to withstand any reasonably foreseeable incident. Access is safe and limited to authorized personnel only. Regular backups are performed, and continuous power supply solutions are in place in case of failure.

In the event of an incident leading to a data breach, a procedure has been implemented to document the elements required to inform the supervisory authority.

8. MODIFICATIONS TO THIS CHARTER

Except in the case of significant changes in our practices, we may modify the present charter at any time without notifying the website’s users. We recommend that you check its contents regularly.